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Volunteer Procedure and Guidelines

Please Read Before Volunteering. 


The process of volunteering has changed.

Thank you for your interest in volunteering at one or more of our schools.  Volunteers are an integral aspect of a great school and district.  The Moraga School District has instituted the following guidelines for all who wish to volunteer their time at our schools.  This includes field trips, lunch/snack, classroom and office support, library support, and any other volunteer support that may involve direct contact with students at a school or at a school program.

The district expects that all volunteers follow the guidelines below:

  • All volunteers will register at the school their student(s) attend.  Parent/guardian registration requires an official form of identification, such as a driver’s license, state identification or passport be presented to school office staff prior to volunteering.
  • In order to volunteer, a student’s parent/guardian must also sign-off or check that this notice has been read via the annual parent registration process.  This notice is also available in the school office. 
  • All volunteers will check in at the office and wear school-issued identification before going on to campus.  Sign out when leaving.
  • All volunteers are expected to practice professionalism by arriving on time, turning off cell phones, dressing appropriately, and finding a substitute if not able to volunteer at an assigned time.
  • In order to ensure safety and minimize distractions to the learning environment, please do not bring non-registered children to school.
  • All volunteers are requested to only use staff restrooms.
  • Confidentiality of information obtained through your volunteer efforts must be maintained.
  • Respect the privacy of everyone in the classroom.  This includes materials you may see on students’ or the teacher’s desk.  This includes test scores, grade books, notes, etc.
  • When addressing student behavior, politely ask the student(s) to stop the inappropriate behavior.  If the student(s) do not comply, inform the classroom teacher.
  • All volunteers will adhere to the specific guidelines for individual schools.
  • The school reserves the right to revoke volunteer privileges at any time.
  • Volunteers are expected to report suspicion of child abuse to Child Family Services. The definition of suspicion of child abuse, reporting procedures and contact information can be found on the Moraga School District Website.
  • In the event of a student injury, remain with the student and contact the office for help via cell phone or student runner.
  • In the event of an emergency, follow the direction of a school employee.



Below are listed guidelines and helpful hints for classroom volunteers.  Please read these guidelines carefully so that your volunteer experience can be comfortable and rewarding for you, your child, and the classroom as a whole.  The following suggestions are the result of guidance from parents and staff. Understanding how grateful we are for parents’ time and support, please accept the following guidelines with our thanks!

When serving as a classroom volunteer, please:

  • Complete the district volunteer requirement procedure prior to volunteering for the first time.
  • Sign in at the office when working at school, using our Raptor system. 
  • Wear a “Volunteer” badge while on campus.  Badges are available in the office and must be worn by all visiting adults as a safety measure.  
  • Arrive on time to the classroom.  Therefore, give yourself a few extra minutes to check-in at the office.  Your scheduled time indicates the time you are expected in the classroom.
  • Find a substitute if something has come up (as things do). Most teachers have provided lists of other parents who are available to volunteer.  Finding a substitute allows the classroom activity to proceed as planned. 
  • Make alternate arrangements for pre-school siblings.  It’s best that your hands and attention are free to interact with the students in the class.  Many parents “swap” babysitting so they can fully enjoy special time in their child’s classroom.
  • Use the cell phone golden rule…Turn it to off or on “vibrate” when you are working in the classroom.
  • Model “problem-solving” for the students.  Handle unexpected situations with common sense and good judgment.  However, we recognize that some situations require teacher intervention.  When in doubt, defer to the teacher.
  • Model school rules and procedures – including stopping and listening while the teacher is speaking.
  • “Clean up” before leaving. This facilitates transitions between activities and better and more effective classroom management—thereby creating a better learning atmosphere!
  • Have fun! Enjoying yourself while in the classroom also facilitates a safe and nurturing learning environment for all students.
  • Remember to sign-out when leaving campus.

The entire staff at Rheem School appreciates the time and effort you provide for all students. Thank you for your positive contributions to the great learning community at Rheem.